SMART CITY HACK 2016 Terms & Conditions
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1.0 Smart City Hack Definition
The “Smart City Hack” (SCH) is an initiative organized by Dotopen, S.L. with tax identification number B64608086 and registered office in Spain, Barcelona, 08005 Carrer Zamora 46-48 (“Appcircus”) with participation from cities around the world wishing to foster local entrepreneurship and value creation for their citizens.
The “Smart City Hack” brings together a global network of smart cities that face similar challenges and share one vision: to turn citizens into App and technological solutions makers for a better city. Participants can find inspiration in the cities main themes: Urban Mobility, Energy & Emission, Tourism & Culture, Collaborative City and Health & Wellness.
Fifteen (15) international apps and technological solutions will be selected by an online jury among all the eligible solutions selected in the local SCH competitions in each city and the global online competition via appcircus.com and be invited to present at the Smart City Expo World Congress 2016 (SCEWC 2016) in Barcelona in Spain before an expert jury and international audience. FIVE (5) winners will be chosen at the end of the event.
2.0 Participation and Submissions
In order to be eligible to compete participants must create 1) a working app uploaded on at least one App Store or 2) in case of non-app technological solutions, a working prototype. Both need to be addressed to one of the main themes: Urban Mobility, Energy & Emission, Tourism & Culture, Collaborative City, Health & Wellness.
The Smart City Hack consists of different phases: Hack Session, Hack-at-home, Local Online Competition, Local City final event, Global Online Competition through Appcircus and Finalists pitch live on stage at SCEWC 2016.
Phases may vary from city to city but all participants are able to attend to the global online competition through appcircus.com in order to compete for the participation live on stage at SCEWC 2016.
2.1 Hack Session
The “Smart City Hack” begins with a series of Hackathons in the different cities focused on team building, concept working, mentoring and workshops on the available resources. These events will be held according to each city’s timeline.
Participants can register at the smartcityhack.com which is the online incubation platform that facilitates the app and the technological solutions development within the challenge. It is open and free and it enables the creation of multi-disciplinary teams, online collaboration and get support from a team of experts (mentors) in order to get valuable feedback that will help them to develop the ideas.
Use of appropriate language on these channels is required, and the organizers reserve the right to ban users that use any kind of offensive language. The information exchanged between participants and mentors will be public during the webinars and a recorded video of the complete webinar will be made available on smartcityhack.com after the webinar. Use of English language is required although local language is also acceptable, if agreed with the mentor.
2.3 Local online competition and Local City final event
The different cities applying to smartcityhack.com can opt to organize a local city final event in order to decide finalists between solutions coming from the hack-at-home process together with a local online competition. Finalists will be then invited to participate to the final pitch live on stage at SCEWC 2016 in Barcelona in Spain.
In the local city final event, all pitches, app explanations, and other marketing material can be in local language. During the Smart City Expo World Congress global 2016 final documentation and presentation materials will be required in English.
2.4 Global Online Competition through AppCircus platform
The Global Online Competition will be announced in October 2016 along with the deadline for submitting the apps and the technological solutions. It will run throught appcircus.com Terms and Conditions of Appcircus apply.
In October/November 2016, for a period including at least 5 business days, all submitted eligible apps and the technological solutions will be open for public voting through appcircus.com and Jury evaluation.
The Jury will be formed by representatives from partners, sponsors, dotopen as well as mentors and experts that will take part in the process from the beginning of the competition.
Public voting will be based on the number of votes gathered through a social media enabled voting system (using Twitter unique user login). Only one vote (tweet) per person is considered as a valid vote. Measures are in place to detect potential fraudulent use of the voting system and we are monitoring the transactions (gathering IP and user data) to deliver accurate results.
If an app receives irregular votes or multiple votes from the same user or users, including but not limited to, votes generated by a robotic, programmed, script, macro, other automated means or other source, the organizers reserve the right to disqualify the app in its sole discretion.
Solutions selected by the Jury (to be announced) and the winner of the public vote will become the 15 finalists that will present in the Smart City Expo World Congress 2016 in Barcelona in Spain.
Entrepreneurs can submit a solution directly to the Global Online Competition via appcircus.com independently of whether they participate in the hack-at-home process or in the local final event.
However in this case they are not eligible to participate in the mentoring sessions.
2.5 15 Finalists pitch live on stage at SCEWC 2016
A final award gala at Smart City Expo World Congress 2016 in Barcelona in Spain rounds up the project awarding the top apps and technological solutions at an international level.
The selection of the fifteen (15) finalists will be the respective city winners chosen at the local city final events of the SCH Cities. If other finalist slots remain available an panel of experts will select among all other participants to the global online competition via appcircus.com
These fifteen (15) finalists will be invited to present live at the Final Gala, using a 3-min pitch format in front of a live international jury of experts.
All pitches, solutions explanations and other materials will be in English.
A final number of FIVE (5) winners will be chosen at the end of the event, one winner per area, and will be awarded best project in their respective category.
3.0 General rules for participating at the Online Incubation Hack-at-home
- The intellectual rights derived from the app or the technological solutions belong to its creator (person, team or company).
- Participation to the online incubation is FREE and open to any individuals, start up or company.
- All registered participants have the right to use as frequent as they wish any of the pubic communication tools of the platform in order to interact with the mentors and the other users: webinars, posts and online discussions.
- Use of appropriate language on these channels is required (the organization reserves the right to ban users that use any kind of offensive language).
- Each participant has access to free mentoring sessions offered during the incubation period. Places for mentoring sessions are subject to availability on a first come first serve basis.
- Confidentiality of all information exchanged during private interactions with mentors is ensured.
- Albeit the international nature of the project, with the current participant mix expect most interactions on the online incubation platform to be in Spanish.
4.0 General rules for submission at the Global Online Competition
- Registration, submissions and presentations to the online competition are free and open to any person, team or company.
- All participants must be 18 or older. Underage participants will be considered with written acknowledgement from their parents or legal guardians.
- The competition is open to apps, web apps and technological solutions running on any platform. Apps must be available as an MVP at least on an app store and technological solutions that have a hardware component need to demonstrate a working prototype.
- Applicants can submit more than one app or solutions. However only one from each applicant can be chosen as a winning app or solutions.
- Submitted projects must serve one of the areas defined on the competition website smartcityhack.com: Urban Mobility, Energy & Emission, Tourism & Culture, Collaborative City and Health &Wellness.
- The jury maintains the right to disqualify any solution not following these conditions and criteria for participation.
- Actual commercial availability at the time of submission is not required but the judges must be able to test the app MVP (either provide a link to a store or to a private hosting). Non-app solutions will need to showcase a working prototype demonstrated via streaming video.
- Apps are submitted on the Online Competition through the Appcircus platform at appcircus.com. Terms and Conditions of Appcircus apply.
5.0 General rules for Finalist Pitching Live on Stage at SCEWC 2016
- For the Final Gala at the Smart City Expo World Congress global final 2016, the top apps and technological solutions from each area (Urban Mobility, Energy & Emission, Tourism & Culture, Collaborative City and Health & Wellness) will be chosen from the pool of ALL finalist solution from ALL participating cities.
- In case your app is selected as one of the best apps internationally to pitch and compete at the Final Gala at the SCEWC 2016, all expenses and travel costs including flight, hotel accommodations, personal expenses, meals, etc. are the responsibility solely of the winner unless otherwise indicated and/or covered by the hosting city as part of the City prize.
- Each participant is responsible for obtaining all required travel documents and travel insurance prior to travel. Each winner must have valid passport and visas (if applicable) in order to complete travel to Spain in November. Travel restrictions, conditions and limitations may apply.
- Additionally, each city will define its own number of local winners and possible local prizes for the City Finals (details to be concreted individually per each participating city).
- NOTE: In order to be awarded a slot to pitch and opportunity to win one of the prizes, the participant must confirm his or her presence to showcase the app or the technological solution live on stage during the final event. Otherwise, the team will be disqualified and a runner-up will be chosen.
6.0 Criteria of Winning Submission
The criteria that the jury will follow for the evaluation of the finalists/winners are:
- Addresses the focus areas and solves a real user’s need: Urban Mobility, Energy & Emission, Tourism & Culture, Collaborative City and Health & Wellness
- UVP (unique value proposition)
- Economic and financial sustainability
- Quality of user interface
- Creativity and innovation
- Technical and operational feasibility
7.0 Selection of the Winner(s) – Judging
The selection of both the local and the global finalists and winners will be done by an
independent jury formed by representatives from partners, sponsors, dotopen as well as mentors and experts that will take part in the process from the beginning of the competition.
In order to facilitate the judging process, and for that purpose only, the panel of judges will have access to all the information within the profiles as provided by the participants.
These fifteen (15) finalist apps will be invited to present live at the Final Gala, using a 3-min pitch format in front of a live international jury of experts.
A final number of FIVE (5) winners will be chosen at the end of the event, one winner per area, and will be awarded best project in category.
NOTE: In order to be awarded a slot to pitch and opportunity to win, the participant must confirm his or her presence to showcase the app or the technological solution live on stage during the final event. Otherwise, the team will be disqualified and a runner-up will be chosen.
Additionally, each city will define its own possible local prizes for the City Finals (details to be concreted individually per each participating city).
9.0 Use of image authorization
Participants of the events organized by the cities and the Smart Cities Hack irrevocably consent to and authorize the use by the project and its organizers (Dotopen), of any and all photographs, video, voice recordings, or other media taken of them including derivative works thereof (collectively, the “Images”), and any reproduction of them in any form in any third-party media whatsoever, for communication and promotional reasons.